Effective Date: September 21, 2026
1. Introduction and company information
This Privacy Policy explains how Maple Lingua Chinese Learning Ltd. (“we,” “us,” “our”) collects, uses, discloses, retains, and protects personal information in connection with our Chinese-learning services, including language classes, tutoring, assessments, registrations, customer support, websites, forms, communications, and related services (collectively, the “Services”).
Maple Lingua Chinese Learning Ltd. is located at:
3250 Bloor Street West, Suite 207
Toronto, ON M8X 2X9
Canada
Email: [email protected]
Phone: +1 (416) 782-6943
We handle personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and, where applicable, relevant provincial privacy legislation.
2. Data collection and processing
We collect personal information directly from you, automatically through our websites or digital tools, and in some cases from third parties where permitted by law or with your consent.
The types of personal information we may collect include:
- Identification and contact information: name, mailing address, email address, phone number, emergency contact details.
- Account and registration information: login credentials, class registration details, attendance records, student profile information.
- Student and learning information: age, grade level, language proficiency, learning goals, progress records, assessment results, feedback, homework submissions, and class participation details.
- Payment and billing information: billing address, transaction history, invoices, and payment-related details processed through our payment providers.
- Communications: emails, messages, inquiry details, call recordings where permitted, and customer support interactions.
- Technical and usage information: IP address, browser type, device information, website usage data, cookies, and similar technologies.
- Other information you provide: photographs, testimonials, survey responses, consent forms, and any other information voluntarily submitted to us.
Where we collect personal information indirectly, we do so only as permitted by law and, where required, with notice or consent.
3. Purpose of data processing
We process personal information for purposes that are appropriate to our Chinese-learning business, including:
- to register students and manage enrolment;
- to provide, personalize, and administer classes, tutoring, and learning support;
- to assess language proficiency and monitor student progress;
- to communicate with students, parents, guardians, and prospective clients;
- to process payments, billing, receipts, and refunds;
- to maintain attendance, scheduling, and class administration records;
- to respond to inquiries, complaints, and service requests;
- to send service-related notices, updates, and administrative information;
- to improve our Services, curriculum, teaching materials, website, and operations;
- to detect, prevent, and address fraud, misuse, security incidents, or unlawful activity;
- to meet legal, regulatory, accounting, and tax obligations;
- to protect our rights, property, safety, and the rights, property, and safety of others;
- to obtain and manage consent where required; and
- for any other purpose to which you consent or as otherwise permitted or required by law.
4. Legal basis for processing
Under Canadian privacy law, we generally rely on consent, contractual necessity, legal obligation, and our legitimate business purposes as applicable and permitted by law.
- Consent: We may rely on your express or implied consent to collect, use, or disclose personal information, depending on the sensitivity of the information and the circumstances.
- Contractual necessity: We may process personal information to provide the Services you request, including enrolment, instruction, support, billing, and account management.
- Legal obligation: We may process personal information to comply with applicable laws, regulations, tax requirements, court orders, or lawful requests from authorities.
- Legitimate business purposes: We may process personal information as reasonably required to operate, secure, and improve our business, provided such processing is appropriate and not overridden by your rights.
Where consent is the basis for processing, you may withdraw it at any time, subject to legal or contractual restrictions and reasonable notice.
5. Data sharing and third parties
We do not sell personal information. We may disclose personal information to third parties only where necessary and appropriate for the purposes described in this Privacy Policy, including:
- Service providers: payment processors, cloud hosting providers, email and communications services, scheduling tools, customer relationship management systems, IT support, analytics providers, and administrative service vendors.
- Instructors and staff: our employees, contractors, and instructors who need access to personal information to perform their duties.
- Professional advisors: lawyers, accountants, auditors, and insurers.
- Regulators and authorities: where required or permitted by law, including to comply with lawful requests, legal process, or to protect rights and safety.
- Business transfers: in connection with a merger, acquisition, reorganization, financing, sale of assets, or similar transaction, subject to appropriate confidentiality protections.
We require third parties that process personal information on our behalf to use appropriate safeguards and to process personal information only for authorized purposes.
6. Data transfer to third countries
Some of our service providers may store or process personal information outside Canada, including in the United States or other jurisdictions. As a result, personal information may be subject to the laws of those jurisdictions and may be accessible to courts, law enforcement, or regulatory authorities there.
Where personal information is transferred outside Canada, we take reasonable steps to ensure that it is protected by contractual, technical, and organizational safeguards appropriate to the sensitivity of the information and the transfer arrangement.
7. Storage duration
We retain personal information only as long as necessary to fulfill the purposes for which it was collected, to comply with legal, accounting, tax, or reporting requirements, to resolve disputes, and to enforce our agreements.
Retention periods may vary depending on the type of information and the nature of our relationship with you. When personal information is no longer required, we securely delete, anonymize, or otherwise dispose of it in accordance with our retention practices and applicable law.
8. User rights
Subject to limited exceptions under applicable law, you may have the following rights with respect to your personal information:
- Access: to request access to the personal information we hold about you and to receive information about how it is used and disclosed.
- Rectification: to request correction of inaccurate, incomplete, or outdated personal information.
- Erasure: to request deletion of personal information where permitted by law.
- Restriction: to request that we limit certain processing in appropriate circumstances.
- Data portability: to request a copy of certain personal information in a structured, commonly used, and machine-readable format, where applicable and technically feasible.
- Objection: to object to certain processing based on our legitimate business purposes or to withdraw consent where consent is the basis for processing.
To exercise any of these rights, please contact us using the information below. We may need to verify your identity before responding to your request. We will respond within the time required by applicable law, or inform you if additional time is needed.
9. Withdrawal of consent
Where we rely on your consent to collect, use, or disclose personal information, you may withdraw your consent at any time by contacting us. Withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.
Please note that withdrawing consent may limit our ability to provide some or all of the Services, such as class registration, communication, or personalized learning support.
10. Right to complain
If you have concerns about our privacy practices or believe we have handled your personal information improperly, you may contact us first so we can investigate and attempt to resolve the matter.
You also have the right to submit a complaint to the Office of the Privacy Commissioner of Canada or, where applicable, a provincial privacy regulator.
Office of the Privacy Commissioner of Canada
Website: https://www.priv.gc.ca/
11. Data security
We use reasonable physical, organizational, administrative, and technical safeguards designed to protect personal information against loss, theft, unauthorized access, disclosure, copying, use, or modification.
These safeguards may include access controls, password protection, encryption where appropriate, secure storage, staff training, and contractual protections with service providers. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
If we become aware of a privacy breach involving personal information under our control, we will take steps to investigate, mitigate harm, and notify affected individuals and authorities where required by law.
12. Contact information
If you have any questions, requests, or complaints regarding this Privacy Policy or our handling of personal information, please contact:
Maple Lingua Chinese Learning Ltd.
3250 Bloor Street West, Suite 207
Toronto, ON M8X 2X9
Canada
Email: [email protected]
Phone: +1 (416) 782-6943
13. Changes to privacy policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or business operations. The updated version will be posted on our website with a revised effective date.
We encourage you to review this Privacy Policy periodically. Your continued use of our Services after any changes become effective constitutes your acknowledgment of the updated Privacy Policy, to the extent permitted by law.